Santa and Mrs. Clause Rate Schedule:
Now till December 19, 2019:
$100 an hour, $125 for 1 1/2 hours, or $75 / hour 2 hours and after.
December 20 - 24 (Weekend of Christmas, through Christmas Eve):
*Before 5 pm: $125 an hour, $150 for 1 1/2 hours, or $100 /
hour (minimum 2 hours)
*After 5 pm: $150
an hour, or $125 / hour (minimum 2 hours) - Pro-rates available after 1st
Mrs. Clause to accompany Santa: Add $30 / hour
Mrs. Clause is not always
available at the same times Santa is - she can be booked separately.
Christmas Day Prices:
$150 an hour, pro-rating available*
For Mrs. Clause to accompany Santa on Christmas Eve / Day: Add $50 / hour
*Pro-Rating Available with approval; usually starting after 2 1/2 hours, and
in half hour increments.
To make a reservation / schedule a visit with Santa:
Please call or email
will need to know the following information: As
of 11/15/2019 - We do not have any availability on Saturdays for the
remainder of the the 2019 Season.
~Date / Time of Visit
~Your name / Party Name
~Approximate number of people attending and their ages
~Place of Visit
~Santa's Entrance / Activities Desired
~Contact information (billing and for day of visit if different)
~Any special instructions / requests
~Payment information / Deposit required
We use a form system to collect client information, in order check on availability, we only need your event time,
length, and location. The
link to start the booking process will be sent to you if we have
you have any questions, please ask! If you do not know your exact details,
please call and we'll help you plan your visit.
Gift service (delivering gifts to people at party):
Usually gifts are given to Santa when he arrives, before he makes his
entrance, and he passes them out to guests; there is no charge for this
All gifts must be WELL MARKED. Santa prefers larger letters and printed handwriting.
Clients provide all gifts.
the gifts need to be picked up before the event, there is a $25 charge to
pick up and transport gifts before the event.
pick up gifts no later than 72 hours before scheduled appearance or no
later than December 19, 2019. Clients must provide gifts.
~Must fit in Santa's bag or client shall provide additional bags.
~If labeled, please include the correct spelling of names and make the
presents easily identifiable.
~Not responsible for broken / damaged / lost gifts.
Items that won't fit in Santa's bag: $15 extra ($25 + $15)
~Not over 25 pounds
~Only applies to items Santa and his helper's need to transport. Items
already onsite do not apply, however, if they are over 25 pounds, please be
prepared to help Santa and / or his helpers.
call / email for details.
Gift Wrapping, decorating, and photo services available. Please call for
details and pricing.
Pictures and right of use:
Clients / event goers can take their own pictures, with their own camera
unless specified by the event's organizer.
Santa's helpers may take photos with patrons camera's if available and
does not interfere with other duties.
Santa for Hire does retain copyright of their Santa and his likeness
and their images. Event hosts are allowed to use the Santa provided by
Santa for Hire DFW for images to sell (such as portraits) or to promote
selling of goods / services / events to the event hosts listed in the
booking contract only. Any event or party goers capitalizing on their
pictures will be subject paying royalties or paying for the amount of
the full contract in which the image was taken.
Likewise, Santa for Hire DFW and itís agents will be taking photographs
at the event and may use those photos, and the people / images / events
depicted in them for social media or other promotional use as Santa for
Hire DFW sees fit, including promoting events not associated with the
host of the event where the picture was taken. Upon booking, the
hosts agrees to allow all guests to be photographed and their images
used for promotional purposes by Santa for Hire DFW. If an individual
disagrees, they need to contact Santa for Hire DFW to have an image
removed / stop use. Santa for Hire DFW will not pay royalties or
commissions to any individual depicted in their pictures being used,
such fees will be responsibility of the host.
Not responsible for picture quality or camera's damages / performance if
any issues arise.
We do not
offer any photography services. If you need a photographer, we can
recommend some in the Metroplex.
Deposit / Invoicing / payment info:
There is a $25 non-refundable deposit to
finalize your booking with Santa. This $25 will be applied to your
balance unless you change or cancel your reservations.
to confirm a reservation, clients must read through and agree to all the
terms in writing, included here, and via email. Replying directly to the booking
emails and forms with these terms disclosed is considered a binding contract between
the party requesting the "visit" / making the reservation, and staff at
Santa for Hire DFW.
If you ONLY PAY THE DEPOSIT, but do not confirm via email,
phone, or forms, then the visit will be considered booked and
confirmed. We will also assume you agree to all terms
here and in writing via emails, even if you failed to respond.
Not paying the deposit, but confirming details is not a complete
contract and the visit will not be booked, unless otherwise noted.
You will have 7 days from the start of the contract / when it was sent
to you, to confirm the terms and pay the deposit. If the visit time is
shorter than 7 days away, you will have 24 hours to confirm and pay the
deposit, unless otherwise noted.
After that time frame we cannot grantee
we will have your visit time available.
Deposit link will be sent with the
contract and will also be available when you confirm your contract.
accepted are: Paypal, credit card, cash, or check.
Cash and check:
are paying at the time of visit with cash or check, please give all payments to one of Santa's
helpers. We try to be very discrete when dealing with payment at events so
we do not upset or interrupt the guests (especially the small ones -- we
don't want them to see Santa accepting money).
Make checks payable to:
fee for all returned checks.
Gratuities accepted and appreciated.
Credit cards can be accepted via Paypal (please ask for address) or onsite
via Square Merchant at time
of visit. Please note an additional 3% fee is required when using credit cards and
Paypal (will be reflected on bill). If you are paying onsite with your
credit card and is it is not accepted due to service interruption or denied
charges, you will be responsible for payment before visit is finished, so
please have a back up method available.
Prepaying is also accepted (call for credit cards, please ask for mailing
or Paypal address if necessary). DO NOT send cash via mail or credit
card information via email or mail.
Invoice / final total will be sent to client at least 24 hours before
scheduled appearance, if you need a hard copy delivered at the event,
please let us know.
otherwise noted, once the visit is invoiced, there can be no changes. Client will also be contacted 48 / 24
hours before scheduled appearance for confirmation.
All invoicing will be
emailed via Square Merchant Systems up to 24 hours prior to the visit.
There will be a direct link included if you would like to pre-pay your
visit online prior to the reserved time. Invoicing will reflect the
3% added fee and will list the cash price.
If you need an invoice for the deposit, or need an invoice sooner, please let us know.
Credit receipts should be instantaneous, cash and check receipts could
take up to 72 hours and will be delivered via email.
Cancellation and Change policy:
cancel 72 hours before scheduled appearance, and must make any changes or
requests 48 hours before scheduled appearance to avoid being charged for
the entire visit. Unless otherwise noted, once the visit is invoiced, there can be no
For visits 3 hours or more long, we request that you change or cancel at least 7 days before your visit is scheduled to start.
Your deposit is non-refundable. If you pre-paid your visit's balance, then you will be refunded the balance minus the deposit, unless you
cancelled after 72 hours before your visit is scheduled to start, in which case you are not subject to any refund.
Failure to cancel or make changes within the 72 hour period will result in
loss of deposit, and / or possible shortening and cancellation of visit.
If the visit is shortened or cancelled, please understand that you will still be responsible for payment of the
full scheduled visit.
Payment is due at end of visit. If a balance remains after 90 days with no payment arrangement, then the matter will be filed in small claims court or with a collection agency.
These cancellation and change terms includes any issues related to weather.
Additionally, we reserve the right to cancel a visit at any time. If we do
cancel a visit, a refund of your deposit or balance is subject to our
Traveling / Service Area:
Santa is based in Dallas, but can visit you anywhere! But, if Santa
has to travel outside North of 380 in Collin County, South of I - 20 in
Dallas County, West of Dallas County, or East of Fate, there is a $35 travel fee.
anticipate Santa to be a "real beard" Santa for the 2019 season.
However, if he is not able to, he does have a high quality theatrical
beard. Client will be notified at least 24 hours of scheduled visit if
Santa will have a real beard or not. If not, the client can choose to
cancel the visit at no cost or will receive a discounted rate.
will always be accompanied by at least one other person; he will never
"visit" by himself or out of costume.
prefers not to eat in costume.
loves pets, but sometimes they don't love him, please be prepared to
restrain or kennel them if he asks.
will also bring candy canes for each child (and usually each member of
the party); you can request that he not do this, or if you would like to
substitute something else, in which case the client will need to provide
and assume costs for the substitution.
try our best to be there on time, but cannot guarantee an on time
arrival, especially when dealing with high traffic times, inclement
weather, or busy nights
(like Christmas Eve), so please be patient and understand that there are
things Santa cannot control. One of Santa's helpers will notify you when
they are enroute and provide you with updates as to their ETA while in
transit. Typically though, Santa arrives early. Billing adjustments can
be made onsite if Santa is more than 30 minutes late; time adjustments
are subject to availability.
~For events longer than 2 hours, additional requests maybe made to
and his companion(s) / helper(s) have the right to terminate the visit at
any time if either party feels unsafe for any reason. Client will still
be accountable for payment of full scheduled visit in case of termination
for any reason.
~Client also assumes all liability in the instance of any injury or
accident to any members of the party or Santa and his companion(s).
you have any questions about his abilities or experience, would like to
meet him before hand, or want more background / personal information, email
Santa directly at
Please call (214.998.1826) or email
with questions. Book your visit with Santa early!
Terms updated 11/2019
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